Accountants and bookkeepers live in CSV files — it's the universal import format for QuickBooks, Xero, Sage, and every spreadsheet app. Our tool converts your invoice PDFs directly into a clean, import-ready CSV, skipping the copy-paste between PDF and accounting software entirely.
Each CSV comes out with one row per invoice line item and columns for vendor name, invoice number, invoice date, due date, description, quantity, unit price, tax, and line total. Numbers are exported in a machine-friendly format — no currency symbols or commas to break your import — so the file drops into your ledger without cleanup.
How it works
- Upload the invoice PDF. Works with native PDFs, scanned PDFs, and multi-page invoices — no signup required.
- The AI parses the invoice. Vendor details, dates, line items, tax breakdowns, and totals are extracted and structured.
- Download the CSV. Get a tidy CSV you can import into QuickBooks, Xero, Excel, or Google Sheets.
Why use InvoiceToExcel
- Import-ready formatting — columns and number formats match what accounting tools expect.
- Line-item level detail — not just totals; every line item becomes its own CSV row.
- No templates or mapping — the AI handles any vendor layout automatically.
- 3 free conversions, no signup — test the CSV quality on your own invoices first.
- Also exports Excel and QuickBooks IIF — switch output format anytime.
Who it's for
Bookkeepers importing vendor bills into QuickBooks or Xero, accountants digitizing client records at month-end, operations teams feeding purchase data into BI tools, and anyone who needs invoice data in the most portable format ever invented. If your workflow starts with "upload CSV", start here.
Frequently asked questions
What columns are in the CSV?
Vendor name, invoice number, invoice date, due date, line description, quantity, unit price, tax, and line total — one row per line item.
Can I import the CSV into QuickBooks?
Yes. The CSV imports cleanly into QuickBooks, Xero, and Sage. For QuickBooks Desktop, we also offer a direct IIF export option.
Does it handle invoices in other currencies?
Yes — amounts, tax labels, and totals are extracted as shown on the invoice, regardless of currency.
Is the CSV the same data as the Excel export?
Exactly the same extracted data — CSV is just the plain-text, import-friendly version of the same table.
Try it free — 3 conversions, no signup
Upload a vendor invoice PDF and download your spreadsheet in seconds.
Convert an invoice now